DISCLAIMER: Members of the public reading these Rules should please note that they are made between London Farmers' Markets Ltd ("the Company") and those selling at the Company's sites ("Producers"). The Rules appear on the Company's website for the benefit of current and prospective Producers, and are available to the public for information only. The Company endeavours to ensure that Producers abide by these Rules but does not guarantee to the public that all Producers are abiding by these Rules at all times. The Company welcomes communication from any customer who believes or suspects that any Producer is offering goods for sale inappropriately, and will always investigate any such complaint. The Company reserves the right in its sole discretion to vary or make exceptions to the Rules as it sees fit.
LONDON FARMERS’ MARKETS LTD
RULES for PRODUCERS dated 14 July 2023 (“the Rules”)
These Rules apply to all those (the ‘Producer’ or ‘You’) who sell at any farmers’ market (‘the Market’) run by London Farmers’ Markets Ltd (‘We’ or ‘the Company’). They form part of the Undertaking to which they are appended.
Beer and Cider; Craft beer must be brewed by a local brewer at a craft brewery within our region. You may not use glucose syrup, rice, corn or any other adjuncts and you must brew all your beers at original gravity. Preference will be given to brewers using hops and barley grown within our region. Cider must be pressed with 100% fruit from the region, not using any concentrate. Spirits must be distilled by you within our region. Preference will be given to products using ingredients grown from within our region.
Alcohol can only be sold by businesses with appropriate licences and we do not permit stallholders selling alcohol to consume it themselves on our sites, in line with licensing regulations.
20. ATTENDANCE AND CONDUCT AT MARKET Your place at any of our Markets is offered subject to your agreement to attend on every occasion. You must give 10 days' advance written notice of not being able to attend; otherwise you will be liable to pay our fee as if you had attended. You must arrive in good time to set up and be ready to sell when the market opens. Your vehicle, if you have one, must be removed from the Market space at least 15 minutes before the advertised opening time unless you are specifically permitted in advance by the Market Manager not to remove it. You and your staff must at all times follow all instructions given to you by the Market Manager on the day, including (but not only) in relation to matters of safety, waste removal, audits and payment of fees. You may not sell before or after the advertised Market hours. We are not generally licensed for music and you must not play music in any form at your stall. You must ensure that you have a fire extinguisher and relevant paperwork on the stall if you intend to cook. Threatening, sexualised or racist behaviour towards any Manager, Producer or shopper at the Market, whether physical or verbal, will not be tolerated. If you or your staff believe that a Manager is behaving wrongly or unfairly you should report it to the LFM office rather than disputing the matter with the Manager at the time.
21. You are responsible for complying with all laws and regulations regarding the production, preparation, labelling, display, storage, sampling, and sale of goods.
22. You must take all waste home and sweep your space clean. You may not use public bins for waste or unsold produce. You will be liable for clean-up costs. You will make good or pay in full for the repair of any damage you cause to any third party while on the Market site;
23. You must post prices and trading name clearly and provide information about your methods of production.
24. You will allow us full access to your farm or place of production to verify your compliance with these Rules. If you refuse to permit reasonable visits to your property we reserve the right to suspend or exclude you from the Market. You will inform the Company immediately of any change or proposed change in your product lines;
25. You will pay the Company all market fees due to us, including any fee we may request if you fail to attend Market without giving us at least ten days’ notice. The Company will have total discretion to set the level of fees payable by the Producer. The Company reserves the right to audit your takings in a manner of its own choosing, and you must allow and facilitate any such audit. You agree to allow the Company to take payment from your bank account by direct debit. You agree to authorise the appropriate direct debit mandate and not to cancel it while you continue to trade with the Company. Any payment disputes should be resolved with the Company’s head office who will make appropriate refunds if required. You agree that if any direct debit payment fails owing to insufficient funds in your bank account you will make immediate payment by credit card. The Company may suspend your attendance until the debt has been cleared.
26. You must hold adequate insurance to trade with the public and must present an appropriate current certificate of public liability insurance to the Company immediately on demand. By agreeing to these Rules you further agree that the Company and its Directors are not liable for any claims, losses, damage, injury, costs, charges, liability, or exposure arising from your trading with us.
27. You permit us to exchange information about your business with Trading Standards and Environmental Health officers.
28. You are responsible for ensuring that you comply with all laws and regulations relating to the health and safety of your stall and its operation, including but not limited to the following matters: (a) Canopies and stalls must be erected correctly and weighted down sufficiently, and must not be used if they are damaged; (b) You must have electrical and gas appliances tested regularly by a trained engineer and appliances must be suitable for outside use; and (c) You must provide a fire extinguisher if you use electrical or gas appliances. The market manager may stop you using any equipment that does not (or appears not to) comply with the above or any other health and safety matter, which may result in the closure of your stall.
29. LFM does not require your business to have a website but if you do it must comply in all respects with the requirements of the Electronic Commerce (EC Directive) Regulations 2002 as set out in statutory instrument number 2013 of 2002. These regulations require you to display your name (your personal name(s) if you are not incorporated), your geographical address, your e-mail address and your VAT registration number if you have one. Websites of limited companies are additionally required to display their number and place of registration and their registered address. LFM will not accept any new application to trade at our markets from an applicant whose website does not display all details required by law.
30. You agree that:
You may not and will not trade at any of the Company’s markets unless requested and permitted by the Company to do so; • Your contract is with the Company only; you do not have a contract with anyone we rent sites from; • You have no right of tenancy whatsoever; and • The Company has the right to request you to stop trading at any of our sites for any lawful reason whatsoever
31. You agree: • To stop trading at any of our sites immediately if we ask you to; • Not to make any claim against us if we ask you to stop trading.
32. You confirm that you have had the chance to take independent legal advice before signing these Rules, especially Nos. 25, 26, 27, 28 and 29 above.
33. The Company’s decision on these Rules and all other matters concerning the Market is final. You agree to abide by our decisions promptly. Changes to the Rules will be posted on the Company’s website. You are responsible for ensuring you stay abreast of any such changes.
34. These Rules, revised 14th July 2023, supersede all previous versions.
LFM endeavours to ensure that businesses comply with its Rules and reserves the right to exclude businesses who are found to have broken them.
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