Our Rules

Our rules

The rules and standards below apply to all businesses that sell at our markets. They are designed to ensure that only farmers and producers of fresh local produce sell at our markets supplying market customers with the best possible produce. In short the rules support our principle WE GROW IT. WE SELL IT.


LONDON FARMERS’ MARKETS LTD
RULES for PRODUCERS dated 1st April 2015 (“the Rules”)

These Rules numbered 1 to 34 apply to all those (the ‘Producer’ or ‘You’) who sell at any farmers’ market (‘the Market’) run by London Farmers’ Markets Ltd (‘We’ or ‘the Company’). They form part of the Undertaking to which they are appended. 


1.    PRODUCER-ONLY  You, the Producer, must raise, grow, produce, catch, gather, or bake everything you sell. You must attend the Market. You may not sell items on behalf of, or bought from, anyone else. The term Producer includes you, your family, and employees who are directly involved in production.  

2.    REGIONAL and LOCAL FOODS  The goods you sell must be raised, grown, produced, gathered, caught, or baked within 100 miles of the M25 (‘the Region’).  At the company’s discretion, primary producers will be considered from within 150 miles of the M25.

3.    DEFINITION of PRODUCER  We allow three kinds of Producer. Different rules apply. You may be in more than one category. For example, a beef farmer (Primary Producer) may make jam from raspberries grown in the Region (Secondary Producer). 

PRIMARY Producer—Raises raw ingredients such as apples or beef in the Region 
SECONDARY Producer—Makes products with major ingredients from the Region (soup, jam)
BAKER—Makes baked goods. Produce and major ingredients such as meat must be regional

4.    PERMITTED PRODUCTS  You may sell fruit, vegetables, herbs, eggs, fish and shellfish, meat, poultry, game, dairy products, honey and bee products, wine, spirits, cider, beer, juice, preserves, baked goods, flowers, and plants. You must ask our permission to sell any items not listed here and any items not listed on your application. Furthermore the Company reserves the right in its sole discretion to limit the products which the Producer may sell, even if such products would otherwise be permitted by the Rules.

5.    DAIRY  Milk and cream must come from your own herd. You must make cheese, yoghurt, and other processed dairy products yourself from milk from your own herd. Grazing animals must have regular access to pasture. All animals must be free to move around. You may not feed hormones or routine antibiotics.  

6.    MEAT  You must raise the animals for pork, beef, lamb, buffalo, venison, and any other farmed meat. Half of each of your animal species must be born on your farm, except beef. Beef young stock may be bought as stores. Animals not born on your farm must spend half their lives on your farm. Grazing animals must have regular access to pasture.  All animals must be free to move around. You may not feed hormones or routine antibiotics. 

7.    POULTRY and EGGS You must raise table poultry on your farm from day-olds. You may buy laying hens as pullets. Birds must have regular access to pasture and must be free to move around indoors. You may not feed hormones or routine antibiotics. 

8. FISH You must raise or catch the fish and shellfish you sell, or work with local fishing businesses. Current permits and licences must be provided showing the fishing vessel / origin of the fish. 

9.    GAME You must be involved in two or more of the following; raising game birds for shoots, managing named shoots, working on named shoots (including cover crops and shoots on your land), stalking / catching wild game. Venison can be sold from other local stalkers provided that copies of stalkers tickets are available for inspection. All your game must be processed at your own premises or locally by a named, registered business that we can visit. All wild game sold must be from within our Region.

10.    PROCESSED MEAT, FISH, and GAME  Primary Producers must raise or catch meat, game, or fish in processed foods such as sausages or smoked fish. All meat, poultry or game used must be free range/outdoor reared. You may purchase minor ingredients such as spices. You may not use MSG, artificial colours, flavourings or sweeteners. We prefer that you make your own cured or processed meats. However, in some cases another party may make these foods from your ingredients. If so, you must: a) ask our permission; b) supervise recipes; c) show that the raw ingredients are yours; and d) sell mostly unprocessed meat or fish. 

11.    BOTTLED DRINKS  You must press, mix, bottle, and mature wine, juice, and cider  exclusively from ingredients you grow. You may buy minor ingredients such as spices and ginger.

Beer and Cider; Craft beer must be brewed by a local brewer at a craft brewery within our region. You may not use glucose syrup, rice, corn or any other adjuncts and you must brew all your beers at original gravity. Preference will be given to brewers using hops and barley grown within our region. 
Spirits must be distilled by you within our region. Preference will be given to products using ingredients grown from within our region. 

12.    FRESH JUICE  You may make fresh juice on the market using at least one ingredient you grow. Other produce you juice must be bought on the market. You must name the source of regional ingredients. You may buy minor ingredients such as spices and ginger. 

13.    PLANTS and FLOWERS  You must grow the flowers and plants you sell including Christmas trees. You must make arrangements yourself from your own plants.  Where it is legal, you may gather plants, flowers, and herbs from the wild.   

14.    HONEY and BEE PRODUCTS You may sell honey collected from your own hives kept within the Region. Honey must be your main product, but you may also sell candles, soap, or other products you make from your honey and wax. 

15.    PRESERVES  Secondary Producers must mix, cook, and bottle preserves, including jam, pickles, salsa, sauce,cordials and chutney, from scratch. Major ingredients, such as berries in jam, must be from the Region.  You may make marmalade with local honey if honey is more than 50% of the ingredients. You must name the source of regional ingredients. 

16.    BAKED GOODS—BREAD, CAKES and DESERTS  Bakers must make baked goods from scratch. You may buy flour, spices, and other minor ingredients such as lemons not grown in the Region.  If produce is a major ingredient (as in apple pie), produce must be regional. You must name the source of regional ingredients. Eggs must be regional and, as a minimum, free range. You may use liquid pasteurised egg if you can prove that the product is regional and free range or organic.  You may not use hydrogenated fats or oils. Products included in this category are: Breads, Cakes, Biscuits, ice cream, custard deserts.

17.    BAKED GOODS—SAVOURIES and PIES  Secondary Producers must make soups, meat pies, quiches, and other foods from scratch.  Major ingredients such as produce in soup, eggs in quiche, or meat in pies must be from the Region. All meat, poultry or game used must be free range/outdoor reared. Eggs must be regional and, as a minimum, free range. You may use liquid pasteurised egg if you can prove that the product is regional and free range or organic.  You may not use hydrogenated fats or oils. You may not use MSG, artificial colours, flavourings or sweeteners. You must name the source of regional ingredients. Products included in this category are;  Pies, pasta, pates, terrines, samosa, pakora, scotch eggs, dumplings, soups

18.    RESTRICTED PRODUCTS  Products not listed above in points 1-17 are unlikely to be permitted for sale at our markets. For the avoidance of doubt we do not generally permit for sale by secondary producers: prepared salads, crepes, dips, wraps, pizza or ready meals including but not limited to shepherd’s pie, souvid meats, traiteur style food, casseroles, boil in the bag meals, stews, cured and smoked meats. No stalls are permitted to sell chocolates and confectionary. Products not listed here may also be restricted and we reserve the right to exclude any product from our markets without explanation.

19.    HOT FOOD You must complete our additional ‘hot food application form’ to be considered for selling hot food, this will demonstrate that you have thought through food handling and temperature control. We may not permit you to sell hot food on a market where there is already a lot on offer already. You will be required to provide a food hygiene certificate and HACCP information as part of your hot food application and you should notify your environmental health office that you intend to cook at a market and take their advice. Only primary producers are permitted to grill their own meat on our markets. Secondary producers are permitted to warm their produce to sell hot to customers. We do not permit the sale of drinks unless they are drinks you have made from your own grown ingredients. Tea and coffee can be sold by dairy farms using their own milk. If we believe you demonstrate poor standards of food hygiene we will stop you selling hot food immediately.

20.    You may not sell before or after Market hours.

21.    You are responsible for complying with all laws and regulations regarding the production, preparation, labeling, display, storage, sampling, and sale of goods.  
    
22.    You must take all waste home and sweep your space clean. You may not use public bins for waste or unsold produce.  You will be liable for clean-up costs. You will make good or pay in full for the repair of any damage you cause to any third party while on the Market site;

23.    You must post prices and trading name clearly and provide information about your methods of production.

24.    You will allow us full access to your farm or place of production to verify your compliance with these Rules.  If you refuse to permit reasonable visits to your property we reserve the right to suspend or expel you from the Market. You will inform the Company immediately of any change or proposed change in your product lines;

25.    You will pay the Company all market fees on demand, including any fee we may request when you fail to attend Market without giving us at least ten days’ notice. The Company will have total discretion to set the level of fees payable by the Producer. The Company reserves the right to audit your takings in a manner of its own choosing;

26.    You must hold adequate insurance to trade with the public and must present an appropriate current certificate of public liability insurance to the Company immediately on demand. By agreeing to these Rules you further agree that the Company and its Directors are not liable for any claims, losses, damage, injury, costs, charges, liability, or exposure arising from your trading with us. 

27.    You permit us to exchange information about your business with Trading Standards and Environmental Health officers.

28.    You are responsible for ensuring that you comply with all laws and regulations relating to the health and safety of your stall and its operation, including but not limited to the following matters: (a)  Canopies and stalls must be erected correctly and weighted down sufficiently, and must not be used if they are damaged; (b)  You must have electrical and gas appliances tested regularly by a trained engineer and appliances must be suitable for outside use; and (c) You must provide a fire extinguisher if you use electrical or gas appliances. The market manager may stop you using any equipment that does not (or appears not to) comply with the above or any other health and safety matter, which may result in the closure of your stall.

29.    LFM does not require your business to have a website but if you do it must comply in all respects with the requirements of the Electronic Commerce (EC Directive) Regulations 2002 as set out in statutory instrument number 2013 of 2002. These regulations require you to display your name (your personal name(s) if you are not incorporated), your geographical address, your e-mail address and your VAT registration number if you have one. Websites of limited companies are additionally required to display their number and place of registration and their registered address. LFM will not accept any new application to trade at our markets from an applicant whose website does not display all details required by law.

30.    You agree:
•    You may not and will not trade at any of the Company’s markets unless requested and permitted by the Company to do so;
•    Your contract is with the Company only; you do not have a contract with anyone we rent sites from;
•    You have no right of tenancy whatsoever; and 
•    We have the right to request you to stop trading at any of our sites for any reason whatsoever 

31.    You agree:
•    Immediately to stop trading at any of our sites if we ask you to;
•    Not to make a claim against us if we ask you to stop trading.

32.    You confirm that you have had the chance to take independent legal advice before signing these Rules, especially Nos. 25, 26, 27, 28 and 29 above.

33.    The Company’s decision on these Rules and all other matters concerning the Market is final. You agree to abide by our decisions promptly.

34.    These Rules, revised 14th February 2014, supersede all previous versions.


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